Your documents live in drives
Files spread across folders, versions, and platforms. Teams spend time searching, duplicating work, or relying on outdated material.
// Organizational Memory + Workflow Intelligence
Your organization already knows the answer. We help you find it.
Hey Zoran connects your scattered sources — docs, threads, inboxes, sites, tickets, and decisions — and turns them into source-backed assistants, automations, and structured workflows across Slack, your website, email, and internal tools.
Connects to your existing stack
Google Drive
Confluence
Slack
WordPress
Gmail
Custom API
< 30 min
to first source-backed answer after connecting your core systems
20%+
less time lost re-finding project knowledge, based on PMI knowledge worker benchmarks
100%
data isolated per organization and never used to train shared models
Canadian
data residency by design for teams that need location-aware infrastructure
// The Problem
When knowledge is hard to find, work slows down.
The team already paid to create the knowledge. The problem is recovering it quickly when a new question or decision lands.
Your context disappears in message threads
Important discussions in Slack or Teams slide into history. Decisions lose their background and are hard to reconstruct later.
Your decisions live in meetings
Outcomes are discussed verbally and rarely captured with the reasoning attached. Weeks later, the team knows the outcome but not the rationale.
Your experience still lives in people's heads
As teams change roles or grow, knowledge walks out the door. What was learned once has to be learned again.
// The Platform
One layer across every source. Results you can verify.
Connect the tools your teams already use and turn the underlying knowledge into assistants, automations, and reusable workflows without forcing everyone into a new system.
Search and review in plain language
Ask for what you need across docs, threads, inboxes, and project records in one permission-aware layer. Every answer stays tied to the supporting sources.
Embed assistants where the questions already happen
Deploy grounded assistants into Slack, support surfaces, and internal tools so customers and employees can ask in context without leaving the workflow.
Launch site assistants without rebuilding your site
Use the WordPress plugin or custom API integrations to add chat-based help for public pages, member areas, and logged-in experiences.
Automate inbox work with grounded context
Filter inbound email, draft replies, and send approved responses using your custom knowledge base instead of generic boilerplate.
Run content workflows that follow standards
Generate content from templates, prompt recipes, and web research, then validate it against redlines, brand rules, and marketing standards before it ships.
Carry decision context into planning
Keep evidence, accepted outcomes, and constraints in view as linked planning workflows take shape across stages.
// Reviewable Records
Important work becomes a durable, inspectable record.
This goes beyond search. Work captured in Hey Zoran can keep its sources, constraints, owners, and review history attached, so someone else can understand it later without rebuilding the whole thread.
Decision #0041
Vendor Selection — Data Infrastructure
Nov 14, 2024 · Owner: Sarah K. (VP Eng)
Rationale
Chose Vendor B over A due to Canadian data residency requirements and stronger SLA terms.
Tradeoffs
Higher migration effort Lower long-term vendor risk
Constraints
Canadian data residency SLA ≥ 99.9%
Sources (4)
Inspectable evidence Source 1
Vendor B RFP
Source 2
Legal Review
Source 3
Pricing Sheet
Source 4
IT Security Assessment
Working context preserved — not only the outcome
Each record keeps the chain of evidence and review context visible so teams can understand how an outcome, recommendation, or workflow result took shape.
Sources linked and inspectable
Reviewable records keep the underlying materials close at hand so teams can reopen the evidence instead of trusting a black box summary.
Grounded by your organization's own data
The goal is not generic output. The goal is work shaped by your documents, policies, approvals, and source systems.
Searchable and reusable across future work
When important work is captured in one inspectable place, later teams can search for it, compare it, and reuse it without rebuilding the full thread.
// Connectors
Works with the tools your teams already use.
Connect the systems you already run and index them without forcing a migration into yet another repository.
Google Drive
Confluence
SharePoint
Slack
WordPress
Notion
GitHub
Jira
Teams
Gmail
OneDrive
Custom API
More connectors are added regularly. Don't see yours? Contact us.
// Built for Operating Environments
Made for decisions that need to hold up later.
Outputs need evidence, access needs to stay controlled, and deployment requirements need straight answers from the start.
Evidence first
Outputs stay tied to source material, reasoning remains visible, and permissions stay aligned. Customer data is isolated per organization and never used to train shared models.
Designed for operating teams
Search, assistants, automations, and structured workflows are shaped around how teams support customers, train employees, create content, and review decisions without losing the source trail.
Deployment requirements considered upfront
Data residency, privacy review, and security expectations can be discussed early, including Canadian and Québec requirements and current SOC 2 readiness work.
// Use Cases
Built for operational work that cannot lose the thread.
Use search, assistants, automations, and structured workflows when the cost of losing context is high.
RFP Responses
Stop starting from scratch when a new request lands.
Search past proposals, surface relevant answers, and run structured RFP workflows to produce consistent, reviewable responses faster.
Outcome
Proposal teams review reusable answers with sources, owners, and prior approval history attached.
Response #0093
RFP Response — Provincial Infrastructure Bid
Jan 28, 2025 · Owner: Jordan M. (Proposals Lead)
Summary
Reused prior safety, compliance, and delivery responses, then compared them against new scope requirements before final review.
Tradeoffs
Faster drafting window Requires final legal review
Constraints
Provincial compliance Response due in 4 days
Sources (4)
Inspectable evidence Source 1
2024 Proposal Library
Source 2
Safety SOP Library
Source 3
Pricing Matrix
Source 4
Legal Review Notes
Decision Audits
When an auditor asks “why did you do X?”, the answer is already documented.
Decision records can retain rationale, sources, owners, and constraints. Review history without rebuilding the context from memory.
Outcome
Audit reviews move from backtracking through inboxes to reviewing one inspectable record.
Decision #0057
Policy Change — Vendor Review Controls
Dec 03, 2024 · Owner: Amira T. (Operations)
Rationale
Updated controls after comparing prior exceptions, legal guidance, and security review findings across three teams.
Tradeoffs
More review steps Lower exception risk
Constraints
Quarter-end reporting Approval chain
Sources (4)
Inspectable evidence Source 1
Policy Draft v3
Source 2
Legal Review
Source 3
Security Findings
Source 4
Change Log
Rapid Onboarding
Give new hires context without pulling senior staff out of the week.
New teammates search once to find procedures, past decisions, and institutional context instead of interrupting a colleague for every missing detail.
Outcome
New hires reach useful context faster while senior contributors stay focused on current delivery.
Route #0104
Onboarding Route — Regional Delivery Team
Feb 12, 2025 · Owner: Leah N. (Program Manager)
Summary
Grouped standard operating procedures, project examples, and prior incident reviews into one reusable onboarding path.
Tradeoffs
More initial curation Less interruption load
Constraints
Role-based permissions Regional process variance
Sources (4)
Inspectable evidence Source 1
Ops Playbook
Source 2
Delivery Checklist
Source 3
Incident Review Archive
Source 4
Team Charter
Support & Training
Answer recurring questions without making people hunt through five systems.
Grounded assistants can live in Slack, member portals, or support surfaces so employees and customers get answers tied back to approved material.
Outcome
Support and enablement teams respond faster while keeping answers aligned to current documentation, policies, and escalation rules.
Workflow #0132
Assistant Rollout — Customer & Team Help Desk
Feb 26, 2025 · Owner: Nina R. (Support Operations)
Summary
Connected help content, onboarding guides, and escalation notes into one assistant workflow for internal training and customer support.
Tradeoffs
Faster response coverage Requires source curation
Constraints
Role-based answers Escalation thresholds
Sources (4)
Inspectable evidence Source 1
Help Center KB
Source 2
Training Playbooks
Source 3
Escalation Macros
Source 4
Product Release Notes
Content & Email Ops
Keep generated content and drafted replies aligned with the standards you already enforce.
Run template-based drafting, multi-prompt workflows, web research, and redline validation so marketing and operations teams can produce faster without losing consistency.
Outcome
Teams ship drafts that already reflect approved messaging, required sources, and review standards before final human review.
Campaign #0147
Campaign Workflow — Q2 Product Launch
Mar 18, 2025 · Owner: Camille D. (Content Lead)
Summary
Drafted landing, email, and enablement copy from approved templates, then validated claims and brand language before review.
Tradeoffs
Faster first drafts Requires standards upkeep
Constraints
Brand language guardrails Claim validation
Sources (4)
Inspectable evidence Source 1
Messaging Redlines
Source 2
Template Library
Source 3
Research Brief
Source 4
Product Notes
Project Postmortems
Capture lessons with context before they fade into folklore.
Structured templates keep lessons linked to the relevant project artifacts, so future teams can search for what failed, what worked, and what changed.
Outcome
Postmortem reviews become reusable knowledge instead of one more slide deck buried in a folder.
Postmortem #0118
Postmortem — Client Portal Rollout
Mar 06, 2025 · Owner: Avery P. (Delivery Lead)
Summary
Linked delivery slips to approval bottlenecks, incomplete handoff notes, and missing test coverage across milestone reviews.
Tradeoffs
More structured capture Better future planning
Constraints
Release commitments Cross-team follow-up
Sources (4)
Inspectable evidence Source 1
Sprint Notes
Source 2
Launch Checklist
Source 3
Support Escalations
Source 4
QA Summary
// Latest from the Blog
Short reads on keeping organizational knowledge usable.
See how reviewable records, inspectable outputs, and retrieval design turn scattered context into something teams can review and reuse.
// Next Step
Build a memory your organization can rely on.
Connect the systems you already use, deploy grounded assistants and automations, and keep the relevant context attached instead of rebuilding it from scratch.
For teams whose decisions need to be explained later.